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Time blocks

Block out meals, commutes and focus time on Today, and draw your work hours so planning stays inside them.

A time block is time you take off the table. Lunch, a commute or a morning with no meetings goes on the calendar as a block, and Plan my day and Flux AI schedule around it. Work Hours do the same for the edges of your day.

Today with tasks, events and striped time blocks on the calendar

Create a block

  1. In Today, drag across an empty stretch of the calendar.
  2. Choose Block.
  3. Optionally pick a title. Meal, Short Break and Commute are one tap away. An untitled block reads Blocked.

The block appears as a striped band. Plan my day and auto-scheduling keep that time free.

Creating an item by dragging on the calendar, with the choice of Task, Event, Reminder or Block

Move, resize or edit a block

A block behaves like an event:

  • Move it: select it and drag it to another time or day.
  • Resize it: pull its top or bottom edge.
  • Edit it: double-click it on Mac, or open it on iPhone and iPad, to change the title or time.

Set your work hours

Work Hours are the ranges you work each day. Plan my day only places tasks inside them, so your evenings stay free.

  1. In Today, tap Work Hours at the top of the calendar.
  2. Draw each range on the calendar. On Mac, drag. On iPhone and iPad, press and hold, then drag. Leave a gap for lunch if you like.
  3. Pull a range's handles to change it, or tap its × to remove it.
  4. Tap Done to save. Nothing changes until you do.

Work hours repeat every day. You can also turn them on or off and edit the periods in Settings → Integrations → Work Hours.

Drawing work hours on the calendar, with a gap for lunch

Blocks and Work Hours, compared

Time block Work Hours
What it marks Time that is taken The window you work in
Repeats No, it is a single item Every day
Effect on Plan my day Nothing is planned on top of it Tasks are planned only inside it

Tips

  • Protect your best hours. With Flux Pro, the Energy Curve in Review names the 90 minutes your energy usually runs highest. Block them for deep work.
  • Block before you plan. Put meals, commutes and breaks on first, then run Plan my day, so tasks land where you can really do them.

Learn more

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